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Friday, February 23, 2024

What Does a Small Business CFO Do? Responsibilities and Duties

As a small business grows, its financial management and reporting needs become more complex. While the owner may have been able to handle all the financial tasks in the early stages, there comes a time when it makes sense to bring on dedicated financial leadership. This is where a Small Business CFO can add significant value.

A Small Business CFO takes responsibility for overseeing all of the company’s financial activities. This includes budgeting, financial planning and analysis, recordkeeping, financial reporting, banking, tax compliance, risk management, and more. The Small Business CFO allows the rest of the leadership team to focus on core business operations and expansion plans while ensuring finances are expertly managed for sustainability and growth.

Here’s a more in-depth look at some of the key responsibilities and duties typically carried out by a Small Business CFO:

Cash Flow Planning and Management

Managing cash flow is one of the Small Business CFO’s top priorities. They develop financial models and plans to ensure sufficient funds for ongoing operations and future growth needs. This includes preparing cash flow projections, analyzing differences between projections and actual numbers, and advising on cash management optimization.

Budget Development

The Small Business CFO creates comprehensive annual budgets with input from department heads. This covers projecting revenue and expenses, establishing financial objectives across the company, and getting executive buy-in. The CFO also sets up processes for tracking budget vs. actual performance and makes adjustments as needed.

Financial Reporting & Analysis

Internal and external financial reporting falls under the Small Business CFO’s purview. This means preparing financial statements, communicating key metrics to executives, calculating KPIs, assessing variances, highlighting trends and insights, and managing external financial statement audits.

Tax Compliance

Staying compliant with federal, state, and local tax regulations is imperative for any business. The Small Business CFO builds out the tax calendar, files quarterly estimated payments, manages book-to-tax differences, oversees annual income tax preparation, and develops the tax strategy.

Banking & Financing

Maintaining relationships with financial institutions and overseeing financing is crucial. The CFO manages banking activities like account opening, cash sweeps, wire transfers, and more. They also raise funding from debt and equity sources necessary to fund growth.

Risk Evaluation & Management

The Small Business CFO performs risk assessments to detect threats to the company’s financial health and develops risk management plans accordingly. This also involves purchasing adequate insurance policies, handling claims, monitoring coverage, and updating policies.

Technology & Systems

Managing the technology systems impacting financial data also falls under the CFO’s domain. The CFO researches financial software options, implements new systems, ensures integrations between platforms, and sets up automation to streamline the record-to-report process.

Shareholder Relations

For small businesses with outside shareholders, keeping shareholders apprised is key. The CFO prepares financial reporting packages, communicates performance, facilitates audits, addresses inquiries, and maintains shareholder relations.

Investor Relations

If a small business seeks to raise capital from angel investors or private equity firms, the CFO creates fundraising materials, financial projections, and presentations geared to attract investor backing at optimal valuations. They also manage due diligence processes.

Mergers & Acquisitions

During times of rapid growth or change, the CFO at a small business will guide critical moves like mergers, acquisitions, or preparing for an IPO. They perform due diligence, create valuations, negotiate terms, coordinate legal processes, and implement post-merger financial integrations.

Department Leadership

In larger small businesses, the CFO may perform team oversight activities like recruiting financial professionals, setting department budgets, providing career development opportunities, evaluating performance, and ensuring strong talent pipelines.

Financial Advisory

The Small Business CFO doesn’t just handle backward-looking reporting. Quality CFOs act as strategic thought partners to CEOs and Boards of Directors, making recommendations to improve profitability, maximize value, and mitigate financial risk.

The role of the CFO spans far beyond just “number crunching” at a small business. They must be adept at forecasting, planning, system analysis, risk management, leadership, and advisory. The right Small Business CFO puts disciplined financial operations in motion, frees up leadership bandwidth, and provides the expertise needed to scale the business to new heights.

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