What is a Hybrid Workplace System: A Comprehensive Guide
Hybrid workplace models have become a norm, especially after the pandemic. Businesses have realized employees work productively, wherever they are more comfortable. Most employees thrive in a hybrid work environment.
With a hybrid setup comes newer ways of collaboration and productivity. A study by Stanford showed that there is a 13% increase in productivity when working from home.
A hybrid setup offers the best of both worlds, making it easier for workplaces to operate in a post-pandemic world. To successfully implement this model, companies need a comprehensive a hybrid workplace system.
What Is a Hybrid Workplace System?
A hybrid workplace system is a flexible solution that helps companies manage a hybrid workplace setup. It comes with many features, and some of them are –
- Hot desking
- Meeting room booking
- Team planner
- Parking lot management
These tools tailor a hybrid workplace system to suit the hybrid business needs. With a team notification console, you can keep track of everyone irrespective of where they are – office premise, home office, or any remote location. With desk booking, a popular feature, employees can book desks and view where their colleagues are sitting. While meeting room booking allows better collaboration at the workplace.
Advantages Of a Hybrid Workplace System
- Office Space Utilization
Transitioning to a hybrid workplace reduces real estate costs, office supplies, and other business expenses. To illustrate – since a limited workforce is present in the office at a time, fewer resources like meeting rooms and desks are utilized.
With a hybrid workplace system, you can leverage the usage of existing resources. Let’s say two teams are deciding on an in-office meeting on the same day. With the meeting room booking solution, one team can know when the other team has booked the room for their conference. So, no time is wasted in confirming the meeting room availability.
Further, its space management system provides a detailed view of the office floor map. You can better understand your office space and how it is used – cubicles, meeting rooms, desks, cafeteria information, and more. This helps companies improve their overall office space utilization.
- Keeping Track of Activities
Managing a hybrid workplace with no tools or technology is tough. You have employees working from different environments – some from home and some from the office. Case in point, trying to keep track of all schedules through spreadsheets, messages, and calls takes a lot of time.
Here, a hybrid workplace system helps simplify the process for you. The centralized dashboard of the system removes guesswork regarding employee activity.
With features like employee scheduling, you can track who is working on what in real-time. Say, you know who is free for the priority project and who is not.
A hybrid workplace system provides analytics like how many hours employees clock in for a project. It helps get an idea of how many more people should be involved to complete the work faster in the future.
- Communication
Communication is crucial for a hybrid workplace setting. Whether work-related talks, meetings, or discussions outside work, the point is to communicate as and when needed.
Better communication leads to better relationships, the foundation for solid work culture. And having the right tools makes communication hassle-free.
A good hybrid workplace system integrates with other applications like Microsoft Teams and Slack that help everyone stay connected.
Apart from this, managers spend a lot of time confirming and communicating work schedules or desk bookings. But with a hybrid workplace system, you don’t need to worry about these.
Case in point, when you make team schedules, the system sends notifications to all team members, and you don’t have to re-confirm. Or when someone has booked a desk for a day but failed to come to the office, they can cancel the booking from their phone immediately. Thus, there remains no confusion if anyone is occupying a desk or not.
- Productivity
There are multiple factors that affect employee productivity, such as work environment, pay, wellness, and more. With a hybrid work life, employees can choose the best environment for them – the office or home. Depending on the work they are doing, they can alternate between both.
Remote working benefits include fewer distractions, flexibility, and the absence of a noisy office environment. Connectivity and work culture are the most noted benefits of working in-office that you don’t get from remote working. And a hybrid workplace system helps maximize productivity at both places.
Well-organized time promotes productivity. For instance, all team members working from the office for an important task is time-saving. When you have your schedules in place because of the hybrid workplace system, you can better plan the schedules of everyone involved. It helps ensure that no one travels to the office only to connect with other team members through video calls.
Conclusion
The hybrid work model provides the flexibility to work minus the isolation of going fully remote. But the shift to a hybrid workplace is a massive transition to make. Hence, a hybrid workplace system becomes necessary.
Whether it be managing office space, employee schedules, or effective communication between remote and office employees – you can maintain one system for everything.
WorkInSync hybrid workplace system does all the above – from employee scheduling, desk bookings, parking lot management, and more. The system has all the must-have features for smoother hybrid workplace management.
If you are planning to return to the office, you need a hybrid workplace app to ensure better employee experience. Opt for a demo and learn more about the WorkInSync app.
