How a Meeting Room Schedule Display Can Eliminate Frustrations
You’ve probably had this experience: you work hard to reserve a conference room for your next meeting, but the space isn’t available when you show up with your team. What’s worse, everyone on your team is standing around waiting for the meeting to start, which means your whole day gets off track, and you can’t make up for the lost time later in the day. This situation frustrates everyone involved, sets an unprofessional tone for your whole company, and makes people question whether they should use your services again.
Why bother?
With more than one meeting room in an office, sometimes there will inevitably be overlap or double bookings. That’s when frustration ensues, and employees get upset because they can’t use the meeting room of their choice. A meeting room schedule display helps you avoid these frustrations by allowing employees to see the availability of the available spaces at any given time and reserve them from anywhere, either onsite or remotely.
Most common frustrations
There are so many frustrating scenarios that come from managing and overseeing the booking process of meeting rooms—for example, double bookings, no-shows, and other unforeseen issues. Even when you have everything set up right, life has a way of throwing curveballs your way.
Room schedule displays for meeting rooms like EZ Schedules have the solution to alleviate these frustrations. With this tool, everyone will know who is booked in which space and at what time!
Simplify management
With a room booking system, your room schedule display will help you create an interactive meeting room schedule, allowing visitors and employees to see which rooms are available at any given time. You can even set up notifications when rooms are booked to ensure you don’t get double bookings, no-shows, and other scheduling frustrations.
Maximize ROI
A meeting room schedule display for your meeting rooms ensures that you’re never double booked, helps make no-shows a thing of the past, and provides an easy way to promote your events with something as simple as flipping up a poster. This is true ROI that will have you asking, Why didn’t I do this sooner?
Easy setup
Before starting your meeting, put the display in the appropriate room. Once your appointment has concluded, switch off the show to free up the space for another booking. There is no need to worry about double bookings, as this will prevent them from happening.
Connect from anywhere
When people think of doing business or meeting someone, one of the first things they think about is where to meet. Choosing the right venue for your event can make or break the success of your meeting. And even if you have it planned out where you will be meeting, there is still one more crucial detail that needs to be taken care of: the room reservation. It’s like two birds with one stone – while choosing an event space, you are also reserving a room simultaneously!
Mobile Friendly Check-in App
Time is of the essence when it comes to event planning. If you’re like most planners, you understand how challenging it can be to manage your time and book meeting spaces in your building with guests waiting for you on the other end. Nowadays, most mobile devices are capable of reading QR codes. This makes an app that generates QR codes much more helpful! Scan this code on arrival, then scan the same code on departure to verify the amount of booked time!
Guest Self Service Portal
A meeting room schedule display is an essential component of your guest self-service portal, making scheduling and managing meetings for your space more straightforward for you and your team. This ensures no double bookings, last-minute cancellations, or arrivals without prior notice. When the visitor checks in at reception, they can see their meeting room schedule from beginning to end and know how much time they have. It also helps them learn about the facility quickly by directing them to where everything is located when they enter.
24/7 Room Monitoring
Room bookings can be challenging to manage. Plus, meetings often get delayed, shifted, and double booked–making it hard to know what’s happening in your meeting rooms. That’s why it’s critical to have the newest meeting room reservation display with an always-on, touch-screen monitor that will display who is booked in each room and the times they are booked for. This cutting-edge technology will eliminate any frustration of double bookings, no-shows, or managing the schedule manually on paper.
